Event Planning Level 2 Certificate Distance Learning CourseEM306

Course Info

Distance Learning Support

At Start Learning we pride ourselves on our friendly and supportive tutors. Your tutor support will start as soon as you receive your course and will be valid for 12 months. All our tutors are highly qualified with extensive experience in supporting distance learning students. You contact your tutor via email and they are responsible for marking assignments answering your questions and guiding you through the course.

Entry Requirements

At Start Learning we believe that everyone should have the opportunity to expand their knowledge and study further, so we try to keep our entry requirements to a minimum.      

Recommended Hours of Study

We recommended you spend approximately 110 hours of your time studying for the Event Planning course. The pace of study is completely up to you. To give an example, if you dedicate 2 hours a week to the course it would take you a year to complete but if you could spare 4 hours a week you could complete it in six months. 

Course Contents

Module 1 - What is Event Planning and Management:  What kinds of events are we talking about? - What is event planning? – Celebrations – Education – Promotions - Commemoration

Module 2 - Typical Work Activities: Researching markets to identify potential for new events - Liaising with clients to ascertain their precise requirements - Producing detailed proposals for events, including timelines, venue - Suggestions and budgets, often to very tight deadlines - Securing and booking a suitable venue for the event - Selling stand/exhibition space to potential exhibitors - Creating a publicity campaign to promote the event to the public - Liaising with newspapers, TV, radio and other media - Writing press releases or briefs in order to gain maximum advertising coverage - Liaising with clients and designers to create a brand or look for the Event - Arranging accommodation for exhibitors and/or delegates - Co-ordinating venue management, caterers, stand designers, contractors and equipment hire - Keeping accurate records of client requirements and bookings - Organising tickets, posters, catalogues and sales brochures - Preparing delegate packs and papers

Module 3 - Why Do People Hire Event Planners? Advertising – Arts – Beauty - Car manufacturers - Communications companies – Education – Fashion – Hotels – Insurance – Medical – Pharmaceutical - Public Relations – Retail – Sports - Tourism

Module 4 - Benefits of a well-planned Event:  More sales, higher profits - Name recognition - Media attention and publicity - Product loyalty - Target marketing - Problem-solving – Education – Networking - Employee incentives

Module 5 - The Planning and Timeline Process: The tasks needed to be completed to ensure a successful event - The order in which these tasks need to be completed - The time in which they need to be completed – Pre event – On site – Post event

Module 6 - Administering the event: Whether the event is held indoors or outdoors - How many children are likely to attend - If it is dark or light - If there are unsound surfaces - If the weather is bad - If vulnerable people are present - If alcohol is being served - The type of event and composition of the anticipated audience – Stewards – Communications – Evacuation – First aid – Fire arrangements – Temporary road closures – Security – Barriers – Access and facilities for disabled people – Signs – The environment – Facilities – Insurance – Fireworks displays – Parking = Entertainment licensing
 
Module 7 - Planning and Programming: Agree on the type of event and the date 9-12 months ahead if you are able to - Establish a working group or committee if necessary - If you are looking for sponsors, begin to approach local businesses and companies 9-12 months ahead - Complete an Event Notification form - Special permission e.g. Entertainment Licence or Temporary Road Closure Order - Book your venue/site 9-12 months ahead - Arrange local publicity - Check the availability of sound equipment, marquees - First press release – First aid – Competitions – Volunteers – Finances

Module 8 - What to Do When Things Go Wrong: Risk assessments - Emergency services resources - Detailed casualty treatment, management and evacuation plan - Emergency procedures properly explained and practised - Chain of command and control - Communications between key personnel - Managing crowds safety - Guide to safety and sorts grounds - Safety and sponsored walks – Rules for competitions

Module 9 - Event Safety Checklist:  Event organiser - Safety manager - Chief steward - Temporary Road Closures - Entertainment Licence - Risk assessment - Health and safety measures - Entrances and exits – needs of disabled people - System of communication between key people - Crowd control barriers - Emergency vehicles - First aid facilities

Module 10 - Booking Accommodation: Room rates – What determines group rates – Time of year – Number of rooms required – Arrival and departure patterns – Future business – Past history – Last minute bookings

Module 11 - Bar Staff and Wine Service: Alcohol and liability - Professional beverage servers – Beverages in bulk and case discounts

Module 12 - Hiring a Band: Deciding on a band – Reserving a band – Written contract – Set-up requirements – cut off hours – background music and dancing music
 
Module 13 - Trade shows and exhibitions: Limitations – Fright lifts and ramps – Storage – Insurance – Regulations – Types of admissions 

Module 14 - Theme and Recreational Events: Sundry – Souvenirs - Gift and fruit baskets – Thank you gifts – Room gifts – Retirement or acknowledgement gifts - Awards – Unique gifts – Budget – Revenue – Expenses – Good planning and budgeting – Sponsorship

Module 15 - Staffing and recruiting: Good communication – Staffing assistance – Recruiting staff – The vacancy – Personal Qualities – Attracting applicants – Selection – References – The contract – Rates of pay – Training and development – Employment and the law – Wages – Discrimination – Working with vendors – Health and safety 

Easy Payment Plan

Full Price is £380

6 Monthly Installments of £63.33

The first installment is paid at time of enrolment with a fee for postage and packaging.

For postage costs click here: Postage & Packaging

Call us on 0800 074 1222 if you would like to set up a payment plan.

Qualification

Qualifications

Upon successful completion of this course, you will gain an EDI Level 2 certificate in Event Planning

Examination Centre

There is no exam as such, although you will be required to complete a series of tutor-marked assignments. There is no word count for these assignments although you do have to prove to your tutor that you have fully understood the questions asked.

Language of Examination

English

FAQ's

Q: I have no experience of Event Planning or have never worked for myself. Would this course be suitable?
A: Yes, we will teach you all you need to know about Event Planning.

Q: What type of support will I receive?
A: You will be allocated an experienced tutor who will guide you through the course, mark your assignments and generally help you with any problems you may have. Your tutors can be contacted via email.

Q: What qualification will I receive?
A: Students will receive an EDI Level 2 Certificate in Event Planning.

Q: Is the course properly accredited?
A: Yes, this course is fully accredited by EDI and is a nationally recognised VRQ qualification.

Q: What is a VRQ?
A: A Vocationally Related Qualification is similar to an NVQ in that it is work related and practical, developing your employment skills. A VRQ focuses on assessing and recognising what you know and how well you understand it.

Q: How do I send in my work?
A: You can post or email your assignments for marking. It is best to send your assignments one at a time so the tutor can mark one and give you the feedback.

Q: If I fail an assignment can I retake it?
A: Yes, your tutor will ask you to resubmit your assignment and give you some pointers as to where you could improve.

Q: What do I receive once I order the course?
A: We will send you ALL the course materials. This consists of a paper based course delivered to your door within 48 hours. You can start your studies straight away.

Q: Is there a time limit or any deadlines?
A: We do like you to complete the course within 12 months but we can extend this if you check with your tutor. If you allow 100 study hours, this will give you a good guide. There are no deadlines to meet.

Q: Is there a word count for my assignments?
A: No, there is no specific word count but you have to prove to the tutor that you have fully understood the questions. One sentence answers will not be accepted. Your tutor will send them back to you and ask you to re-do them.

Q: What if I don’t like the course? Can I send it back?
A: Yes, if you are not happy with the course and feel it is not for you, you can return it within 7 days as per the terms and conditions on our web site www.uk-open-learning.com.

Q: Do I need a computer to take the course?
A: No, but if you have one, you will receive tutor support and results of your assignments much faster.

Q: Is the course paper-based or on a CD Rom?
A: All our courses are paper based and come in attractive folders.